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Institutional Repository Policies

Last updated: 2020-02-24

This page overviews policies guiding the University of Northern British Columbia's institutional repository.


The Institutional Repository at the University of Northern British Columbia (UNBC) is an open access digital repository for published and unpublished material created by members of the UNBC community.
Its aim is to showcase and preserve UNBC’s unique intellectual output by making content freely available to anyone, anywhere, via the Internet.

As a service of the UNBC Library, the Institutional Repository provides researchers with a free, secure, and long-term home for the presentation, dissemination, and preservation of their research and scholarship. By utilizing the Institutional Repository, researchers ensure their work achieves compliance with the Tri-Agency Open Access Policy on Publications.

The content of the Institutional Repository may be distributed across one or more platforms, to accommodate the particular needs for hosting and publishing specific types of materials and file formats (for example theses, maps, journal articles, images, or data sets).

Contributors to the Repository

Contributors must be affiliated with UNBC, and may include:

  • UNBC faculty, postdoctoral researchers, and staff with academic appointments
  • UNBC graduate students
  • UNBC undergraduate students depositing:
    • work that has been accepted elsewhere through a peer review process (such as a conference poster or paper)
    • BA theses
    • research or creative projects guided by a UNBC faculty member
  • Alumni submitting scholarly work completed at UNBC

Scope of Deposited Content

  • Deposited content can be scholarly, creative and research-related resources.
  • Deposited content should be in a completed state, rather than in-progress and regularly updated.
  • Contributors must be willing and able to grant UNBC the non-exclusive rights to both preserve and make their work available through the Institutional Repository.
  • Deposited content must be in a digital format.
  • If the deposited content is part of a series, other works in that series should also be deposited when possible so that we can offer a full and complete collection.
  • Dissertations, theses, and graduate research projects are published in the Repository only after the appropriate academic unit (such as the Graduate Programs office or the respective Faculty) have verified that the document meets all applicable requirements.
  • For other types of materials, the Library will not critically examine or peer review them as part of the process of submission and deposit into the Institutional Repository.

Supported Content Types

The following content types are among those that will be accepted:

  • publications (including preprints)
  • dissertations
  • masters and undergraduate theses
  • working papers and technical reports
  • white papers
  • data sets up to 2GB (data sets must be complete and ready to for use, and must include a readme file. At this time, no classified/restricted/confidential data can be accepted.)
  • conference presentations
  • conference posters
  • campus-based publications
  • course-based publications
  • audio and video recordings

This is a non-exhaustive list. Contributors are welcome to deposit content that can be characterized as "scholarly, creative, research-related, or teaching resources" and to contact us with any questions about materials.

Access to Deposited Content

All deposited content will be made available to the public, except when forbidden by contracts, rights, or when embargoed for a limited time.

File formats

The UNBC Library team will work to recognize and support as many file formats as possible, but depositers should consider depositing their items in formats that are open, sustainable, and well-used in their fields. The following formats are preferred for preservation reasons:

  • Textual: PDF/A, TXT, HTML, XML, CSV
  • Images: TIFF, JPEG 2000
  • Audio: WAVE, AIFF
  • Video: MOV, Motion JPEG 2000
  • Database/Spreadsheet: CSV, XML

Some functionalities for data sets may require the use of tabular data files such as Sata, SPSS, R, Excel (xlsx) or CSV


All deposits are considered permanent. Content may be removed in case of violation of deposit agreement or other exceptional circumstances, in which case only the record will remain with the following message: “Item withdrawn by authority of the University of Northern British Columbia. If you have any questions, please contact [email protected].”


Depositing content

The contributor must either hold the copyright, or the right to deposit, for all contributed content. If the deposited content is unpublished, the Library recommends using a Creative Commons license, either CC-BY or CC-BY-NC. For data we recommend a Creative Commons Zero license.

By depositing their work, the contributor agrees to give the University only the non-exclusive right to disseminate and preserve the content. Preservation may require reproducing the content in different formats to ensure future accessibility.



The University is not responsible for the content of the items contained within the Institutional Repository.

The University is not responsible for the maintenance and/or performance of external web links within documents and records in the Institutional Repository.